Attendance

Newport Primary School recognises that positive behaviour and good attendance are central to raising standards of pupil attainment. Regular attendance is essential for pupils to get the most out of their school experience, including their attainment, wellbeing, and wider life chances.

For all children to gain the greatest benefit from their education it is vital that they attend regularly and be at school, on time, every day that the school is open unless the reason for the absence is unavoidable. Any absence affects the pattern of a child’s schooling and regular absence will seriously affect their learning.

Our Attendance Policy aims to raise and maintain levels of attendance by:

• Promoting a positive and welcoming atmosphere in which pupils feel safe, secure and valued.
• Raising awareness of the importance of good attendance and punctuality.
• Ensuring that attendance is monitored effectively, in line with Government and Local Authority requirements, and reasons for absences are recorded promptly and consistently.
• Working in partnership with parents/carers so that they are aware of their own child’s attendance record and the impact that this is having on their education.

The school’s Attendance Policy can be found below and is also available from the School Office. We are always pleased to support children and their families to ensure regular attendance at school.

What should I do if my child is absent from school?

By law, schools must record absences and the reasons given. You are therefore required to contact the school immediately if your child is absent. On their return to school you must then send a note explaining the reason for the absence.

The school office should be informed in writing of absences known in advance, such as medical appointments. If you wish to request a longer absence – which may or may not be authorised – please use a Leave of Absence form that can be found below or is available from the School Office.

Understanding different types of absence

Every half-day absence from school has to be classified by the school (not by the parents), as either AUTHORISED or UNAUTHORISED. This is why information about the cause of any absence is always required, and is a legal requirement.

Authorised absences are mornings or afternoons away from school for a good reason like illness, medical or dental appointments which unavoidably fall in school time, as well as emergencies or other unavoidable cause.

Unauthorised absences are those which the school and the governors, following Government regulations, do not consider reasonable and for which no ‘leave’ has been given. This type of absence can lead to the Local Authority using sanctions and/or legal proceedings including penalty notices and fines.

Unauthorised absence includes:

• parents/carers keeping children off school unnecessarily e.g. because they had a late night or for non-infectious illness or injury that would not affect their ability to learn;
• truancy before or during the school day
• absences which have never been properly explained;
• children who arrive at school too late to be registered (30 minutes after the register opens);
• shopping trips;
• looking after other children or children accompanying siblings or parents to medical appointments;
• their own or family birthdays;
• day trips;
• holidays in term time, including any arranged by other family members or friends.

Holidays in Term Time

By law children are not automatically allowed to take time off during the term for holidays.

The law specifies that headteachers may not grant any leave of absence during term time unless there are "exceptional circumstances". The School Attendance (Pupil Registration) (England) Regulations 2024 state that “the need or desire for a holiday” is not considered an exceptional circumstance.

At Newport Primary School 'exceptional circumstances' will be interpreted as:

...being of unique and significant emotional, educational or spiritual value to the child which outweighs the loss of teaching time and cannot be taken outside of term time.

It is important for parents/carers to be aware that while decisions will be made on a case-by-case basis, requests will normally be refused.

The Department for Education has introduced a new statutory national Framework, that all schools in England must follow.

• There is now a single consistent national threshold for when a penalty notice must be considered by all schools in England of 10 sessions (usually equivalent to 5 school days) of unauthorised absence within a rolling 10 school week period. These sessions do not have to be consecutive and can be made up of a combination of any type of unauthorised absence, including lateness.
• If a Penalty Notice is issued for an offence of unauthorised absence, the first will attract a fine of up to £160 per pupil, per parent (£80 if paid within 21 days);
• A second offence in three years will attract a fine of £160 per pupil, per parent.
• Schools cannot issue a third penalty notice in 3 years, and must consider other sanctions, which may include prosecution.

Please speak to the school if you need more information about the new rules.

At Newport Primary School we track attendance on a monthly basis.  Our attendance target is 96%.  If your child falls below this target then you will receive a letter from school sharing with you your child's attendance.  At times there may be valid reasons for attendance e.g. chicken pox, however we feel it is still important to keep you up to date.  

If children's attendance falls below 96% and there is no obvious reason (bout of significant illness) then you may be asked to come into school for a meeting to discuss what the barriers are to attending school and what we can do to support.  

Persistent absence is when a child's attendance is 90% or below.  Severe absence is when a child's attendance is 50% or below.